[Finance] Financial Statements before AGM

[Bill Newman]

I have put together some sample reports at various levels of detail.  
I'll print some copies off.
     The main purpose of this meeting is to decide on a format for the 
reports and to add whatever notes and comments might be required.  I'm 
hoping Zennon will help us add the proper accountants tone to this exercise.

We may also be able to discuss various other reports that we could or 
should be producing.

  * This year we have been producing the budget tracking document which
    gives year-to-date budget estimates, actuals, and variance.
  * The standard monthly Income/Expense report and current Balance Sheet
    is also posted on the website.
  * Jeremy has expressed some interest in a "net income" report that
    would group income and expense by project or category. This could
    help identify how different things are working out.
  * There is the one page Treasurers Report that I produced last year. 
    This is a monthly update on new income/expense and an indication of
    funds available.
  * Organizations often produce reports as simple as a couple of
    pie-charts to explain where their money comes from and where it
    goes.  This can provide some reassurance to potential donors. This
    would probably not look so good for our current operation

     --Bill

On 2014-10-24 04:56, Bill Newman wrote:

> Tuesday at 19:00 looks good.
> We can meet at my house:  1176 Grosvenor Ave (near Cambridge).
>     --Bill
>
> On 2014-10-23 21:22, Kaye Grant wrote:
>>
>> I'd be hard pressed to attend another meeting next week.  If I did 
>> make it -- I would want it to be after 7pm on Tuesday. And I would 
>> only have an hour.  Where are you meeting?
>>
>> Kaye
>>
>> *From:*Finance [mailto:finance-bounces at lists.bikewinnipeg.ca] *On 
>> Behalf Of *Zennon Gagne
>> *Sent:* Thursday, October 23, 2014 1:20 PM
>> *To:* Finance Committee - Bill plus four
>> *Subject:* Re: [Finance] Financial Statements before AGM
>>
>> Does tuesday after 5 work?
>>
>> On Thursday, October 23, 2014, Bill Newman <bill.newman at plumdee.ca 
>> <mailto:bill.newman at plumdee.ca>> wrote:
>>
>> Good idea.  Next week would be good, especially since the AGM is only 
>> 10 days away.
>>
>>     The reports on the website are substantially correct. But I have 
>> put updated versions at:
>>
>> http://bikewinnipeg.ca/BW-files/fin/YE2014/YE2014_BW_IncExp.pdf
>> http://bikewinnipeg.ca/BW-files/fin/YE2014/YE2014_BW_Bal.pdf
>>
>> These are different in that $125 for AGM catering has been changed 
>> from an Acct/Pay to Donation income  (thanks Bev).  I have also 
>> removed the $20,000 Bike to work day grant from Income and Expense 
>> since it was only a flow through.  I'm not sure if this is 
>> appropriate.  It was money that we neither earned nor spent.  But it 
>> would show up in an audit if one were done.  Perhaps a footnote?
>>     Our 10% admin fee ($2,000) for Bike to work day is still there.
>>
>>     Other points to discuss are the level of detail that should be 
>> reported and better labels for various items. There is also the 
>> overall $11,000 loss for the year which is largely staff expenses 
>> exceeding income.  But there are several special items like the new 
>> logo, and a $900 write down on old T-shirt inventory and $870 for the 
>> Bike Valet founder.
>>
>>     My time is pretty much free next week except for Monday evening.
>>     --Bill
>>
>> On 2014-10-21 14:34, Zennon Gagne wrote:
>>
>>     Hi - Bill would you like to meet in the next two weeks (hopeuflly
>>     early next week) to finalize the financial statements before the
>>     AGM. I would like to sit with everyone and go through the
>>     statements and prepare the notes.
>>
>>     Zen
>>
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>>
>>
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