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My previously dismissive comments notwithstanding, it seems
reasonable to defer membership income to the proper year. This also
complies with standard accounting practices (not to mention all the
other accounting standards we should attending to).<br>
This puts the income in the right year but we also have a
marketing problem with our memberships. We sell memberships
throughout the year but for the calendar year, i.e we sell
memberships "for the remainder of the year". This gets awkward
towards the end of the year. So at some point, or for certain
events, we want to say the membership is for the next year. This is
a marketing decision best left to the Membership Committee from time
to time. <br>
To comply with the accounting requirement we need only say:<br>
<blockquote>Membership fees, whenever paid, for a particular
membership year shall be deemed income for the membership year.<br>
</blockquote>
This is how I have handled recent membership payments. The website
and the concert tickets advertise 2018 memberships. Several other
recent memberships are obvious renewals (2nd payment this year) and
have also been deferred. As of Nov 30 our Deferred Income account
has a balance of $340. This amount will be transferred to the
Membership Income account in January. (Or if I get cash payments I
may stick them in a cookie jar and deposit them in January, it's all
the same :-)<br>
--Bill<br>
<br>
<br>
<div class="moz-cite-prefix">On 2017-11-07 03:34, Bill Newman wrote:<br>
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<blockquote type="cite"
cite="mid:c655896f-8bd2-1ed3-2081-a5a8126c1026@plumdee.ca">
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Of course we can't sell memberships in November that expire
six weeks later. That goes without saying. It would be
reasonable to have memberships expire 12 months after they're
paid. That way we could solicit memberships all year long without
having "half-year" memberships or make people wait till January
for their benefits. But our membership record keeping doesn't
lend itself to such nuances, although we are working on it (there
are a couple of possibilities). So we have a Dec 31 expiry for
all memberships. <br>
You say "recently" Liz. I assume you are referring to the
Nov. 1 in the subject. And I assume that refers to what we expect
to receive at the concert in November. But for the last two years
the concert was in October and the year before that it was in
September. Those are probably better cut-off months for issuing
next-year memberships.<br>
When issuing a next-year membership it would seem unnecessary
make people wait for Jan for it to be effective. Why not make it
an active membership with an expiry date of next Dec 31? Yeah, a
14-15 month membership, why not? If it's a renewal then they
already have a membership and it's all the same. If not then they
could use it for Christmas presents or whatever--just seems silly
to sell them something they can't use right away. Next
year?,...well it will be a renewal and they'll only get another 12
months.<br>
<br>
As for the deferred income idea; yes, that's an accounting
maneuver we know how to do but I don't think we need to. For
years now we have posted membership income on the date it was
received. I can't see why in November of 2017 that should be
changed.<br>
Over time membership fees come in at the rate of $20/yr and at
various times during the year (see attached graph). I don't see
how we can lock them each into an exact calendar year or which
year it should be. As/if we move people to individual anniversary
dates the idea of splitting the income across two fiscal years
makes no sense. What we expect is $20/yr each and every
year--when the dollars hit the bank account call it income and
we're done.<br>
The actual reason for deferring income would be to put it into
the same year in which expenses are incurred in support of that
membership. But, whoops, we don't have any such expenses. (The
perquisites are provided by outside companies and are on their
books. We aren't even advised.)<br>
If we defer income then the last few months of the year will
show zero membership income. We're currently in a promotional
campaign, with prizes, to promote membership. It would be a
little tricky to get the data to show how that is working.<br>
<br>
What to do? Nothing too complicated really.<br>
<ul>
<li>Change the website Paypal buttons to say 2018. (The two
buttons currently share the same codes. I'd like to change
that so I know which button they pressed. No big deal.) And
why do we have two buttons????</li>
<li>Produce new membership cards that expire 2018-12-31.
Hopefully make them usable for Christmas.</li>
<li>Think about the (very few) people who renewed in Sept and
Oct and maybe extend them into next year too.<br>
</li>
<li>Carry on raking in the cash.</li>
</ul>
Seems like a lot of explanation for carrying on pretty much as
usual, but that's how I see it.<br>
--Bill<br>
<br>
On 2017-11-04 16:18, Kaye Grant wrote:<br>
<blockquote type="cite"
cite="mid:F1A4BE36-37ED-4018-AADF-EA7395FCC1EE@shaw.ca">
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charset=utf-8">
I agree with doing this but I think this decision might need a
motion-
<div class=""><br class="">
</div>
<div class="">K<br class="">
<div>
<div class="">On Nov 4, 2017, at 5:17 PM, Denis <<a
href="mailto:dadepape@mymts.net" class=""
moz-do-not-send="true">dadepape@mymts.net</a>> wrote:</div>
<br class="Apple-interchange-newline">
<div class="">
<meta http-equiv="Content-Type" content="text/html;
charset=utf-8" class="">
<div style="word-wrap: break-word; -webkit-nbsp-mode:
space; -webkit-line-break: after-white-space;" class="">I
like Liz’s suggestions.
<div class=""><br class="">
</div>
<div class="">Denis <br class="">
<div class="">
<blockquote type="cite" class="">
<div class="">On 4 Nov 2017, at 14:41, Liz Shearer
<<a href="mailto:elizabethshearer@gmail.com"
class="" moz-do-not-send="true">elizabethshearer@gmail.com</a>>
wrote:</div>
<br class="Apple-interchange-newline">
<div class="">
<div dir="auto" class="">
<div class="">I support moving the recent
purchased memberships to deferred income and
updating the website accordingly. We could
add a message that they are purchasing a
2018 membership and will receive a "card" in
their email to make use of the perks jan-dec
2018.
<div dir="auto" class=""><br class="">
</div>
<div dir="auto" class="">That way we also
give ourselves some time to
reformat/update the cards on mailchimp to
reflect new 2018 memberships. These could
be sent out early January and then ongoing
as we sell new memberships? Charles
manages this process.
<div dir="auto" class=""><br class="">
</div>
<div dir="auto" class=""><br class="">
</div>
</div>
<br class="">
<div class="gmail_extra"><br class="">
<div class="gmail_quote">On Nov 4, 2017
11:57 AM, "Mark Cohoe" <<a
href="mailto:mark.e.cohoe@gmail.com"
class="" moz-do-not-send="true">mark.e.cohoe@gmail.com</a>>
wrote:<br type="attribution" class="">
<blockquote class="quote"
style="margin:0 0 0
.8ex;border-left:1px #ccc
solid;padding-left:1ex">
<div dir="ltr" class="">
<div class="">
<div class="">
<div class="">Hi,<br class="">
<br class="">
</div>
We've actually had a couple of
people purchase memberships
online over the last couple of
days., and I wanted to check
back to see if we are agreed to
just count these as 2018
memberships (and accounted for
as deferred income). We're
offering 2018 memberships as an
add-on for the fall fundraising
concert, so a policy like this
makes a fair bit of sense to me.<br
class="">
<br class="">
</div>
If agreed, I'll also change the
join now links so that we are not
offering the 2017 memberships.<font
class="" color="#888888"><br
class="">
<br class="">
</font></div>
<font class="" color="#888888">Mark<br
class="">
</font></div>
<br class="">
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